Nearly every office needs to have a copy machine on hand and many people even have one in their home for convenience. There are multiple types of copiers available, but in recent years, the push has been towards digital copiers instead of analogs. Copiers are just one area where technology has led to the rise of digital over traditional options. In the case of a digital copier, this change comes with a range of advantages that businesses as well as their clients will appreciate.
Perhaps the most obvious of these benefits when using a digital copier instead of an analog is that the machine will take up significantly less space. Because analog components are bulkier, digital copiers are smaller by their nature. This means that offices do not have to designate as much room for their copy machine if they go with a digital model. This can lead to better uses for the space or even reduce the overall amount of room required for an office, saving money on rent. The fact that digital copiers are smaller has also led to their increased presence in homes. It simply was not practical for the average person to have a bulky analog copy machine in their home, but a compact digital copier can take up barely any space.
When they first came out, digital copiers were more expensive than analog ones since they were new technology. Now that the technology is commonplace, however, they are more affordable, especially in the long-run, than analog copiers. Digital machines will cost less to purchase initially than an analog one. This is partly due to the lower number of parts within the machines. Not only do the reduced amount of parts in digital copiers make the up-front cost lower, but it also reduces repair and maintenance costs. Digital copiers even save money when it comes down to the cost per printing every page, accounting for factors like ink, paper, and the price of the machine. While paper will likely be identical, the toner for digital copiers tends to last longer than on analog ones.
If you closely examine the copies made from a digital copier and compare it to those from an analog one, you will notice some differences. While most differences require a trained eye, even the average person can see a few. A digital copier will almost always deliver an exact copy of the document in question while an analog one is likely to have some mild discrepancies. That is because analog copiers work by taking a photo of the document and then printing it. By contrast, digital copies scan the original document into their system, getting all of the details. The copier uses that high-quality scan to print a new copy which is identical.
Not only are the copies made by digital machines more identical than those from analog machines, but they will be higher quality. You will notice more precision and no smudging or grainy images. Whether you copy images or documents, it will be clear and easy to view.
While analog copiers do a good job at making copies, that is all that they can do. By contrast, digital copiers are able to effectively complete multiple types of actions. Yes, they create copies but they can also be used as scanners. After all, digital copiers work by scanning the image and then printing it; it is simple to just skip the final step of printing the image or document and save it instead. You can use a digital copier to then send the stored image, such as via email or fax. Most digital copiers will even let you do this while printing a copy. Additionally, digital copiers can serve as printers.
This multifunctionality of digital copiers makes them incredibly convenient and cost-effective. You do not need to scan documents into multiple machines or find space in a crowded office for separate machines. You also get to avoid the up-front cost of buying a copier, a printer, a scanner, a fax machine, etc. since a digital copier can do it all.
To further extend the functionality of digital copiers compared to analog ones, these machines also include networking capabilities. This makes them highly useful for offices as it becomes possible to use wireless technology to connect many devices to a single machine that can scan, copy, and print. The networking connectivity on digital copiers also makes scanning and saving files even simpler.
Because they are more advanced than analog copiers, it is also a given that digital copiers will offer more features that can improve productivity. Most advanced digital copiers include functionality for things like collating or stapling, so these tasks do not need to be completed by hand after printing copies. Digital copiers are also able to hold a range of paper sizes since their main components are less bulky, giving the manufacturers more space for paper and other functions. These copiers can also perform functions like enlarging or shrinking images without sacrificing quality, thanks to the way that they scan the image before printing it.
To round it all out, digital copiers tend to be better for the environment than analog copiers in a number of ways. Since the machines tend to be more modern, they are typically more energy efficient, helping you from the start. Digital copiers have fewer components, so fewer materials are needed to create them. Those components that digital copiers do have are also often made using recycled materials for further sustainability.
When it comes time to use the machine, you get eco-friendliness from more than just energy savings. There is no need to print out a copy of a document or file unless you need to with a digital copier; you can just scan and save it instead. This would not be an option with analog copiers, which can result in a waste of paper. In many cases, digital copiers also use recycled toner cartridges, which are better for the planet and more affordable.