There are a few factors that influence a person’s productivity. However, nothing is more important than an individual’s work environment. This can affect a worker’s decision-making abilities and health.
The work environment that has been created for a person or that they are in each day is crucial. In business, everything is optimized. Part of this optimization should include making sure an individual’s work conditions and environment are optimized to boost overall productivity levels. It’s important to note, this environment preparation doesn’t have to be an overly difficult chore, but it will take some action.
1. Create a Productivity Culture
A person’s work environment doesn’t just include the physical location and the conditions of the office. It also encompasses procedures and processes. The culture of a business needs to be included here. Consider what it feels like to be in the office.
The first place to begin is by creating a culture that will embrace overall productivity levels. This includes determining goals so that a worker knows the purpose of what they are doing. Be sure these objectives are communicated clearly to the entire team and the key stakeholders. It is also smart to set individual goals for each team member. This provides a more laser-like focus and helps them fully understand their role.
It is also a good idea to encourage team collaboration and support breaks among the team. If necessary, be willing to change the scenery occasionally to help everyone overcome “ruts.”
2. Put a Priority on Calendar Management
In many work environments, calendar management is not at the top of the to-do list. However, this is essential when it comes to keeping a team at top productivity levels. Schedule and time management helps keep everyone in the organization from wasting time.
To make this work, consider appointing just one person to handle the shared calendar. This will help reduce the possibility of conflicts. It is also a good idea to minimize the tasks that each team member is required to handle. Other tips include using colour-coding to differentiate different events and tasks and to block out time for everyone to work, uninterrupted.
3. Consider an Office Redesign
The physical conditions and environment of a workplace play a huge role in productivity levels. Now maybe the time to give your office an overhaul or facelift. Some things to consider changing include the natural light coming into the space and selecting the right colours. It is also a good idea to minimize the use of fluorescent lighting, and more about this can be found over at makegreatlight.com.
4. Background Noise Considerations
There are a lot of studies about background noise and how it helps productivity. However, other studies may say the opposite and that silence is better for productivity. It is a good idea for the person in charge to set the tone for this decision and make sure they are not vague when giving instructions. It is also recommended to have a separate conference area for larger or louder meetings to minimize the distractions of other people in the office.
It is important to note that everyone is unique. There are some who work best when there is some level of background noise on, such as people talking or music. However, for others, silence is preferred. Take some time to figure out what type of environment is right for the team. For example, there are some offices where the music is turned up at the end of the day to help everyone leave at a “high note.”
5. Keep the Workspace Organized and Clean
There isn’t anything wrong with some clutter. It may even help some workers unleash their creativity. What this doesn’t mean is that everyone should be working in a pigpen. Keeping a work area clean will help save someone time since they may waste time trying to find items they have misplaced.
6. Find and Reduce Distractions
Each office is full of distractions that range from notifications from the smartphone to overly chatty co-workers in meetings. Figure out what is causing distractions and find the solutions that will help to halt them altogether. Distractions for one person may not be the same as it is for others, so be sure to keep this in mind when trying to reduce them. Sometimes each team member will have to figure out how to reduce distractions in their area to achieve the desired results.
7. Try Not to Micromanage
When someone is starting a business, they are in charge. However, if they start to obsess over each detail and breathe down their team’s necks, this is going to be counterproductive. It is a good idea to loosen the reins, at least a little bit, and let the teamwork when and how they like. All this should be done within reason, of course. The key for managers to help promote productivity is by assigning the work that needs to be done and then expecting it will be accomplished. The “how” this happens is not as important.
8. Have the Right Resources, Equipment, and Tools in Place
It is impossible to get anything done if the right equipment, resources, and tools are not present. Both the manager or boss and their employees need to have everything necessary to properly perform their duties. It is also important for team members to quickly handle any concerns or questions they have without having to jump through multiple hoops. For example, there should be a workflow process that involves the use of cloud-based documents that will answer any troubleshooting issues that arise.
Creating a Productive Work Environment
If a manager or boss wants to ensure they create a productive work environment, they should keep the tips and information found above in mind. These steps will help ensure the desired results are achieved and that their team achieves high levels of productivity. Being informed is the best way to ensure that the desired results are achieved.