When you furnish the office, be careful not to make these 10 mistakes that can compromise productivity, increase costs, and make your work less profitable.
A correct arrangement of furniture, comfortable armchairs and seats, tops and desks positioned ad hoc are some of the aspects to consider when working in a welcoming environment.
That is why during the design phase of your office, it is essential to examine the furniture and accessories, paying particular attention not to make the 10 biggest mistakes that we are going to list.
1. Underestimate the Choice of Armchairs and Office Chairs
Equipping your office with good armchairs is by no means a factor to be overlooked, as you will usually spend at least 8 hours a day sitting there.
The chairs must also be well-made, ergonomic and comfortable. An uncomfortable session means predisposing the onset to possible trauma such as back pain and neck pain. Better to be safe than sorry, right?
As techtreatbox.com suggests, you should look for the best office chair for neck support. Some companies even allow you to try the chair for a few days before buying it, a great way to make a decision after testing the comfort level.
2. Do Not Have an Office Floor Map
It is essential to have a map of the rooms to be furnished. In this way, you first design the arrangement of the furniture on paper (or on your PC) and instantly realize the possible changes to be made.
Better an open space system or separate rooms? Do two small desks fit into a room or is it preferable to have a larger one? Do you need to create a reception or a meeting room?
To these and many other questions, you can only answer correctly by having a plan with all the measures in advance, also indicating the location of doors and windows. The real space available and the activities to be carried out will affect your choices, arriving more prepared when you are seated in front of the seller.
3. Do Not Evaluate the Budget in Advance
You need to have a clear idea of the budget available to furnish your office. Only in this way can you actually realize both the quality level of the product and how much you are willing to spend.
This is one of the most common mistakes. Sometimes we let ourselves be carried away by the emotionality of the moment, choosing trendy furniture, only to realize that we have made the wrong purchase. Furnishing accessories that prove to be useless or worse still excessively expensive.
It is important to set a maximum limit on how much you can spend, to instantly realize what can really be used for your business. Anything that exceeds the budget will be easier to exclude from the list.
4. Don’t Look at Design
When creating office furniture, it is important to choose furniture and accessories that can convey our image and enhance the brand.
Too often we are satisfied with buying any desk to support the PC and the telephone, instead of expecting a table capable of enhancing our professionalism. Here lies the mistake, since beautiful design increases the competence that we are able to offer with our work to future customers. Good furniture is synonymous with a quality business card.
5. Do Not Create a Coffee Break Area
Work is as important as setting up an area in your office where you can unplug for a few minutes, useful for getting up from your desk, having a coffee, chatting with employees and colleagues.
This is why it is advisable to create a small area where you can spend a few moments of pause and escape from the work routine.
6. Make Savings on Quality
The phrase that is heard most frequently when you want to renovate the office is the following: the furniture must be economical as well as beautiful.
Unfortunately, this is a first mistake that must not be committed at all. It is certainly a place dedicated to work but it becomes essential to pay the right attention to comfort, which is also synonymous with greater productivity.
Sometimes you spend a lot of time in the office and therefore, in addition to the aesthetic aspect, you have to choose quality products. Buying good furniture means having invested in goods that will last over time.
7. Look Exclusively at the Price
Closely related to the previous point is the price. For most of those wishing to renovate the office, the expense is seen exclusively as a cost to be charged to the budget. From a fiscal point of view, this is certainly the case but it would be more correct to look at it as an investment.
It is evident how an ad hoc furnished office translates into a comfortable environment for employees too, improving their productivity and translating into a surplus of profits.
Similarly, we must look with distrust towards those who offer furniture at bargain prices.
8. Do Not Consider the Right Acoustic Comfort
The lack of acoustic comfort means working in an unwelcoming environment, especially in offices where several people collaborate.
To avoid chronic headaches, it may be useful to equip the furniture with materials capable of reducing reverberations.
In this way, it is possible to displace several stations in the same room without the operators disturbing each other.
9. Do Not Create an Archive Room
Digital has now conquered our lives, both private and working. One of the advantages of the PC is to store thousands of documents and “pull them out” when needed.
Yet still, paper documents have not been completely supplanted by digital. This is why designing and furnishing a small room to be used for the archive makes the office tidier, avoiding piles of papers and documents on the desks.
10. Do Not Contact Specialized Office Sellers
Furnishing the office by contacting any furniture seller is another mistake not to make. Today it is enough to look around to realize that such a typology is offered through different channels, from the furniture factory for the home to e-commerce sites.
It is clear that to find quality, it is necessary to turn to specialized sellers in the sector, as they have experience for this type of products and are able to offer the most suitable solutions, guaranteeing high competence.