If you run an office-based company, you may be wondering how your workforce and your business is going to adapt to what is considered “the new normal”. You’ll probably have a mixture of staff who are desperate to head back in to the office and enjoy a sense of normality and those who are certainly more anxious and apprehensive about returning to a busy workplace. 

Whatever mixture of employees you have, as their employer it’s your responsibility to ensure that they’re safe and the possibility of infection and passing on the virus is as low as possible. Having a reopening plan in place will certainly make the transition easier for all of you.  

Here we’ll explore how you can prepare your office for reopening in this new Covid-19 working environment.  

 

Champion PPE 

COVID Protection equipment, such as face masks, hand sanitiser, face visors and disposable gloves should be readily available in all working office environments. Your staff may feel more comfortable wearing their masks whilst in the office, with the option to sanitise their hands throughout the working day – you could provide bottles on each individual’s desk. You should also ensure that there is a good supply of hand soap in all sink and bathroom facilities at all times.  

And don’t forget to set a good example – if your staff see you taking these measures seriously, washing your hands and wearing a mask etc, then they’re more likely to follow suit. 

 

Rearrange your office layout 

Not everyone will be coming back to the office straight away. Whether you’re welcoming employees back in phases or you have some staff still working from home, rearranging your office furniture and layout should be a priority. Guidelines state we should be 2m away from each other where possible, so ensuring enough room between desks, a simple and logical one-way system and a good supply of fresh air is essential.  

 

Implement more cleaning measures  

Ask staff to take responsibility for their own desks. Provide plenty of cleaning equipment so they can wipe down their headsets, phones and laptops at the end of the day and between calls etc.  

 

Rethink your communal areas 

Thankfully (or not), long meetings with large groups crammed in together will probably be a thing of the past. This means meeting rooms, relaxation areas, communal break areas and cafeteria spaces will probably be vacant. Utilise these spaces to help give your employees more room and spread desks/cubicles out even further.  

 

Set up health stations 

If you have large areas of your office space that are vacant, then consider setting up health or “welcome” stations for your employees to use each morning. These areas can be where your staff have their temperatures checked each day, sanitise their hands before entering the workspace, and confirm that they don’t have any symptoms. If you’re not using your reception waiting area at this stage, consider utilising it this way.  

 

Finally, consider staggered start times 

The last thing you want is to have all your staff congregating at the doors to get in for 9am. Consider staggered start times for your employees so they arrive in smaller numbers to reduce the risk of infection.